Job Description

JOB TITLE: Title Searcher

JOB SUMMARY:

Our searcher is responsible for the day-to-day creation of real property searches, for researching public records, and for compiling all information pertaining to customer orders. S/He obtains the required information from tract index or county courthouses to prepare property reports. Our searcher must include the general indices of current and prior owners, including the new purchaser (if applicable), utilizing computers and reader printers. This position must maintain regular customer contact.

DUTIES & RESPONSIBILITIES:

• Prepares property reports, name searches, and updates through the current date by transcribing the postings from the tract index books, Property Index, and General Index.
• Searches for reference material filed on property (e.g., image documents, tax information, and maps).
• Posts orders to spreadsheets/software and tracks orders for timely delivery to customers.
• Prepares monthly statement of charges to customers.
• Answers all customer telephone inquiries.
• Prepares documents for posting (e.g., running legal descriptions to determine arbitrary numbers).
• Posts and verifies documents in both the Property and General indexes.
• Files resource materials as requested by supervisor.
• Travels to and from county courthouses.
• Performs other duties as assigned by supervisor.
• Adheres to company policies and guidelines.

QUALIFICATIONS:
EXPERIENCE:

• Two (2) years of land title experience is preferred.

EDUCATION:

• A high school diploma is required.

CERTIFICATIONS, LICENSES, INSURANCE:

• A valid state driver’s license is required.

KNOWLEDGE:

• A working knowledge of industry documentation (e.g., Grant Deeds and Trust Deeds) and their effects against real property is preferred. 

SKILLS:

• Attentive to details.
• Critical thinking: uses logical thought processes to analyze and draw conclusions.
• Communication: maintains open lines of communication with others.
• Customer focused: is pleasant, courteous, and professional when dealing with internal and external customers or clients.
• Dependable and reliable: displays responsible behaviors at work.
• Mathematics: uses mathematics to solve problems.
• Planning and organizing: plans and prioritizes work to manage time effectively and accomplish assigned tasks.
• Professional: maintains a professional demeanor at work.
• Respectful: works effectively with those who have diverse backgrounds.
• Team player: works effectively with others.
• Technology: uses information technology and related applications to convey and retrieve information; demonstrates strong computer/typing skills in Microsoft Office, email programs, accounting software, and internet browsers.
• Telephone skills, including a pleasant phone voice and etiquette.
• Writing: uses standard English to clearly communicate thoughts, ideas, and information in written form.

ESSENTIAL JOB FUNCTIONS (including physical requirements)

• This position requires repetitive use of a keyboard, bending, sitting, squatting, and simple grasping.
• This position requires use of one’s own vehicle for transportation during the workday.

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