Job Description

Agency:  Department of Human Services
Class Title:  HEALTH INFORMATION ADMINISTRATOR - 18041 
Skill Option:  None 
Bilingual Option:  None 

Opening Date:  10/31/2024
Closing Date/Time: 11/15/2024
Salary: Anticipated Salary: $4,952 - $6,952 per month ($59,424 - $83,424 per year)
Job Type: Salaried
Category:  Full Time 
County: Cook
Number of Vacancies: 1
Plan/BU:  RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position  MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 42533

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health is seeking to hire a Health Information Administrator for the Madden Mental Health Center located in Hines, Illinois to serve as Medical Records Director to provide professional direction to the overall Health Information Services program for 24/7 residential center. Monitors compliance with applicable statues, rules, regulations and standards of regulatory agencies and accrediting bodies. Supervises the Health Information Unit of the Hospital and Placement Resources. Responds to correspondence and inquiries regarding current and former patients. Serves as the Hospital’s Health Insurance Portability and Accountability Act (HIPPA) coordinator and Privacy Officer. Serves on Hospital and State-wide committees. Coordinates the Health Information aspect of all court activities.

Essential Functions

• Serves as the Medical Records Director.
• Serves as a working supervisor.
• Reviews case records to verify court documents have been prepared, signed and supporting documentation is included.
• Serves as the HIPPA Program Coordinator and Privacy officer.
• Monitors the Hospital Records Retention process.
• Attends and participates in all mandatory training.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to four (4) years of college and certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA).
• Requires one year of professional experience in a health information records facility or requires knowledge, skill and mental development equivalent to four years of high school, completion of an approved medical records training program plus certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT).
• Requires five years of progressively responsible experience as an RHIT in management of a medical records program.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday, 8:00am - 4:00pm, 30 minute unpaid lunch
Work Location: 1200 S 1st Ave, Hines, Illinois, 60141

Division of Mental Health

Madden Mental Health Center

Quality Assurance – Health Information
Agency Contact:  DHS.HiringUnit@illinois.gov
Posting Group: Health Services ; Social Services

About the Agency: 

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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