Job Description

Administrative Business Assistant 35736BR Institutional Research

Position Description

Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independent performing highly responsible and confidential clerical duties. May be required to supervise clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies

Major/Essential Functions

• Secretarial support for the department, clerk duties (e.g. filing), processing business forms (e.g. Human Resources, Purchasing, Travel etc.).
• Website updates, directory information updates for the department, and updating contacts for the department (e.g. Academic department chairs, Deans etc.).
• Participate with staff members on the budget process and procurement duties.
• Ensuring department members are in compliance with required university training. In addition, compliance is required for Human Resources in regard to immigration and other personnel forms.
• Serve as the departmental receptionist to answer the phone, respond to general email inquiries as well as upkeep both the departmental calendar, schedule the Management Director's meetings and the Managing Director's Update and maintain the departmental inventory with the university. In addition, the position will serve as the departmental liaison with IT on issues that occur with departmental equipment.
• Other duties as assigned.

Required Qualifications

Proficiency in written and mathematical processes that may be reflected by the completion of high school or the equivalent. Four years progressively responsible clerical experience, including one-year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.

Preferred Qualifications

Bachelor's degree from an accredited college or university.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

15.80

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting

Travel Required

None

Shift

Day

Grant Funded?

No

Job Group

Executive and Admin Assistants

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

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